Signatures

Install

Put the signature in your mail app

Copy the formatted signature from the builder, then follow the client you actually send from. Use the .htm download when a desktop client drops the logo on paste.

New Outlook

New Outlook for Windows uses the same signature editor as Outlook on the web.

  1. Copy the formatted signature in the builder. Do not copy the raw HTML.
  2. Open new Outlook and select the gear, then Mail, then Compose and reply.
  3. Under Email signature, choose New and name it Work.
  4. Click in the editor and paste (Ctrl+V).
  5. Turn on the defaults for new messages and, if you want it there, for replies and forwards.
  6. Select Save.
  • If the logo is missing, you copied from a machine that cannot publish the image. Generate the signature again on the production site.

Classic Outlook

Classic Outlook for Windows pastes into the Word editor. The .htm download is the fallback when paste drops the logo.

  1. Copy the formatted signature.
  2. In classic Outlook, open File, then Options, then Mail, then Signatures.
  3. Choose New and name it Work.
  4. Click in the Edit signature box and paste.
  5. Set the signature for New messages and for Replies/forwards, then choose OK.
  • If the paste loses the logo or the green bar, download the .htm file, open it in a browser, select the whole signature, copy, and paste that into the signature editor.
  • Classic Outlook uses Word's HTML engine. The signature is a table with inline styles for that reason.

Outlook on the web

Outlook on the web stores the signature on the mailbox.

  1. Copy the formatted signature.
  2. Open Outlook on the web and select the gear, then Mail, then Compose and reply.
  3. Under Email signature, create one named Work and paste into the editor.
  4. Choose the defaults for new messages and replies, then Save.
  • A signature saved in Outlook on the web is the same one new Outlook uses for that mailbox.

Gmail

Gmail wants a rich-text paste. Pasting the raw HTML source shows the tags instead of the signature.

  1. Copy the formatted signature.
  2. In Gmail on the web, open Settings, then See all settings.
  3. On the General tab, scroll to Signature and create one named Work.
  4. Paste into the signature box.
  5. Further down, set that signature as the default for new mail and for replies.
  6. Save Changes.
  • Gmail clips signatures above about 10,000 characters and rewrites images through its own proxy. The logo has to be a public https PNG on this app's domain.
  • Gmail removes style blocks and class names. This signature does not use either.

Apple Mail

On a Mac, paste into Mail settings. iPhone and iPad do not reliably accept a rich-text paste, so set it up on the Mac and let iCloud sync it.

  1. Copy the formatted signature.
  2. Open Mail, then Settings (or Preferences), then Signatures.
  3. Select the account, click the add button, and name the signature Work.
  4. Uncheck Always match my default message font. If you paste first, Mail replaces the typeface.
  5. Click the signature preview and paste.
  6. Close the window. Mail saves on its own.
  • If formatting disappears, download the .htm file, open it in Safari, select the signature, copy, and paste into Mail.
  • For iPhone and iPad: create the signature in Mail on a Mac signed into the same iCloud account. It syncs to the phone. Mail on iOS will not take a rich paste from this page.
  • Another iOS path is to email the signature to yourself from the Mac, then copy it out of that message on the phone into Settings, then Mail, then Signature.

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